Common Justice is seeking a dedicated and detail-oriented Executive Assistant to support the Executive Director.

Common Justice develops and advances solutions to violence that transform the lives of those harmed and foster racial equity without relying on incarceration. Locally, we operate the first alternative to incarceration and victim service program in the United States to focus on violent felonies in the adult courts. Nationally, we leverage the lessons from our direct service to transform the justice system through partnerships, advocacy, and elevating the experience and power of those most impacted. Rigorous and hopeful, we build practical strategies to hold people accountable for harm, break cycles of violence, and secure safety, healing, and justice for survivors and their communities.

In our direct service work, Common Justice operates restorative justice-based alternative to prison and victim service program for serious and/or violent felony cases such as assault, burglary, and robbery. The project brings 16-26-year-olds responsible for crimes together with those they have harmed and their support people in a facilitated restorative justice dialogue to determine appropriate agreements to make things as right as possible and take the place of a prison sentence. The work includes intensive supervision and violence intervention work with people who have caused harm, wraparound support for the survivors and their loved ones, and engagement of system actors who play critical roles in the diversion of cases. We aim to meet the needs of people harmed by violence, prevent further harm, and improve the lives of people and communities impacted by violence. While we serve the full range of people harmed by crime, a significant portion of the survivors Common Justice works with are men of color, many of them young adults. Common Justice believes that all survivors deserve more options that resonate with their sense of justice, safety, and respect and that communities deserve programs that help halt cycles of violence, improve public safety, and meet their needs.

Common Justice is seeking a dedicated and detail-oriented Executive Assistant to support the Executive Director. The role includes fast-paced administrative support as well as stewardship of special projects.  The ideal candidate will be passionate about justice, will exercise good judgment, and will approach a wide variety of responsibilities with creativity, composure, and discretion.

Responsibilities

Special Projects

• Provides leadership to build relationships crucial to the success of Common Justice and manages a variety of special projects for the Executive Director, some of which may have organizational impact.
• Lead internal groups and tasks forces as needed, including projects such as COVID response and language access practices for the organization
• Support the logistics and coordination of the organization’s strategic planning process
• Conduct research on emerging trends, challenges, or best practices, including liaising with partner organizations as needed
• Research, prioritize, and follow up on issues and concerns addressed to the ED, including those of a sensitive and/or confidential nature
• Draft and edit various documents including internal/external correspondence
• Assist with organizing designated organization-wide events, retreats, and projects
• Represent the ED and Common Justice at internal and external meetings, task forces, or briefings

Administrative Support

• Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff.
• Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of Common Justice.
• Manage fast-paced calendaring for the Executive Director (ED), including setting up needed zoom/conference lines and communicating with external parties
• Prioritize and respond to and/or redirect inquiries directed to the ED
• Prepare presentations, meeting agendas, minutes, chart/slides, reports, and other materials as needed
• Work closely with and support board members on meeting scheduling, agenda preparation, event planning, material distribution, expenses and travel arrangements, meals, and other support as needed
• Liaise between the ED and other key staff and external contacts
• Liaise with external partners regarding events involving the ED, including providing all needed materials and coordination
• Submit regular expense reports for the ED
• Arrange travel and accommodations for ED.
• Coordinate and facilitate visits to Common Justice for government, community partners, and funders
• Provide support for internal and external meetings needed materials, meals, technology, or other needs
• Provide targeted administrative support to others in the organization at the request of the ED
• Practice confidentiality and exercise discretion and care
• Other duties as needed

Qualifications

• At least 5 years related experience; support of C-suite level Executives a plus, especially in office management, human resources, board relations, or related field in a non-profit or government organization.
• Strong organizational skills and attention to detail.
• Excellent time management skills, including the ability to work independently and flexibly in a fast-paced role.
• Strong initiative and resourcefulness in completing, tracking, and following through with large, complex projects.
• Knowledge of criminal justice issues strongly preferred.
• Experience with project management.
• Strong oral and written communication skills, including experience developing messages; and writing for different goals and audiences.
• Ability to exercise professional judgment and exercise discretion.
• Capacity to work with a wide range of internal and external stakeholders across race, gender, and other identities.
• Flexibility, creativity, and ability to manage multiple responsibilities effectively.
• Proficient in Microsoft Office suite and other project management software.
• Formerly incarcerated people and/or survivors or violence strongly encouraged to apply.
• Passion for social justice, including racial justice, and a firm belief in Common Justice’s mission and values required.

To Apply:

Salary is commensurate with expertise within Common Justice’s pay range of $92k-98k for this position level. A competitive benefits package is provided, including medical, dental, life, long-term disability insurance, retirement 401 (k), and substantial vacation.

Please submit a resume, writing sample(s) and cover letter indicating where you found this position to [email protected]. Please include “Executive Assistant to the ED” in the subject line of your email.

Common Justice is an equal opportunity/affirmative action employer. All qualified applicants will be considered for employment without unlawful discrimination based on race, color, creed, national origin, sex, age, disability, marital status, sexual orientation, military status, prior record of arrest or conviction, citizenship status, or current employment status. Common Justice values diverse experiences, including educational background and justice system involvement. We depend on a diverse staff to carry out our mission.